Job brief
We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.
Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.
Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.
Responsibilities
- Manage and route phone calls appropriately
- Process and report on office expenses
- Maintain physical and digital employee records
- Schedule in-house and external meetings
- Distribute incoming mail
- Manage and order office supplies
- Make travel arrangements
- Organize company documents into updated filing systems
- Address employeesโ and clientsโ queries (via email, phone or in-person)
- Prepare presentations, spreadsheets and reports
- Update office policies as needed
Requirements and skills
- Proven work experience as an Administrative Coordinator,ย Administratorย or similar role
- Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
- Familiarity with office equipment, like printers and fax machines
- Basic math skills
- Solid time-management abilities with the ability to prioritize tasks
- Excellent verbal and written communication skills
- High school diploma; additional qualification in Office Administration is a plus
About: English Jobs Sweden
EnglishJobs.se specializes in recruiting international talent for Swedish companies. Since 2009 we have have helped over 8000 professionals connect with traditional companies such as as Ericsson, Skanska, ABB, Volvo and SAAB as well Swedish startups such as Spotify, TrueCaller, Klarna and Skype. We welcome talent with a multicultural background and knowledge of local cultures, languages and business markets. Industries we cover: Tech, Marketing & Communications, Events, Media, Retail, Travel, Hospitality, Finance, Gaming, Healthcare, Consulting
