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Stockholm
Product | Admin

Job brief

We are looking for aย Scheduling Coordinatorย to join our team and coordinate and maintain the schedule for one of our senior managers.

Scheduling Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner.

Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed.

 

Responsibilities

  • Send out reminders for scheduled meetings
  • Reschedule or cancel meetings in a timely manner
  • Manage and confirm travel bookings and arrangements
  • Keep stakeholders informed of project timelines and associated deadlines
  • Answer scheduling queries via email and phone
  • Document scheduling processes and keep thorough records
  • Perform other administrative tasks when required

 

Requirements and skills

  • Proven work experience as a Scheduling Coordinator or similar role
  • Advanced proficiency in scheduling software
  • Extensive experience with office software, including MS Word, Excel and Outlook Express
  • Advanced knowledge of confirming and rescheduling appointments, as well as recordkeeping practices
  • Experience in managing travel bookings and arrangements
  • Expertise with keeping stakeholders informed of schedule changes and answering queries
  • Ability to coordinate meetings with venue availability


English Jobs Sweden
About:  English Jobs Sweden

EnglishJobs.se specializes in recruiting international talent for Swedish companies. Since 2009 we have have helped over 8000 professionals connect with traditional companies such as as Ericsson, Skanska, ABB, Volvo and SAAB as well Swedish startups such as Spotify, TrueCaller, Klarna and Skype. We welcome talent with a multicultural background and knowledge of local cultures, languages and business markets. Industries we cover: Tech, Marketing & Communications, Events, Media, Retail, Travel, Hospitality, Finance, Gaming, Healthcare, Consulting


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Our recruitment process

EnglishJobs.se handles this recruitment process and our client wishes that all questions regarding the position be directed to: Marie Lindstrom,
Recruitment Manager,
marie.lindstrom@englishjobs.se

This is an expression of interest, and we will only contact candidates based on our client’s needs. Upon registration, your details will be saved and can be retrieved in connection with future recruitments.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase.

The process includes two tests: one personality test and one cognitive test.ย The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.
You can expect 3 interviews during the process. 1) with a colleague, 2) with a manager or team leader, and 3) with HR.

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